AI Use Policy

Tudor Journals supports the responsible use of generative artificial intelligence (AI) and large language model (LLM) tools in academic writing, provided that their use is transparent, ethical, and properly disclosed.

This policy applies to authors, reviewers, editors, and all journals hosted by Tudor Journals.

AI Tools

For this policy, AI tools include systems capable of generating, revising, translating, summarizing, coding, analyzing, or creating text, images, figures, data, or other academic content. Examples include ChatGPT, Claude, Gemini, Copilot, and similar tools.

AI Cannot Be an Author

AI tools must not be listed as authors or co-authors. Authorship requires intellectual responsibility, approval of the final version, accountability for the work, and the ability to declare conflicts of interest. AI tools cannot meet these requirements.

Disclosure by Authors

Authors must disclose any use of AI tools that substantially contributed to the preparation of the manuscript. The disclosure must include:

Name of the AI tool;

Version, model, or date of access, when available;

1. Purpose of use;
2. Description of how the tool was used;

Confirmation that the content was reviewed and approved by the authors.

The disclosure should appear in the Methods section when AI was used in the research process, data analysis, coding, image generation, or methodological procedures. When AI was used only for writing support, translation, language editing, or text organization, the disclosure may appear in the Acknowledgements or in a specific “Artificial Intelligence Use Statement”.

Uses That Must Be Disclosed

Authors must disclose the use of AI for:

1. Drafting or substantially revising text;
2. Translation or language editing beyond basic grammar correction;
3. Generating or improving code;
4. Supporting data analysis;
5. Creating, modifying, or enhancing images, figures, tables, or graphics;
6. Summarizing literature;
7. Assisting with methodological procedures;
8. Any use that influenced the scientific content of the manuscript.

Basic spelling, grammar correction, reference management, and routine formatting tools do not require disclosure.

Author Responsibility

Authors are fully responsible for the accuracy, originality, integrity, and ethical compliance of their manuscripts, including any AI-assisted content. Authors must verify all facts, citations, references, data, images, analyses, and conclusions.

AI tools may produce inaccurate information, biased content, or fabricated references. Therefore, no AI-generated content should be used without careful human review.

Images, Figures, and Data

The use of AI to create, alter, or manipulate images, figures, graphics, tables, or research data must be clearly disclosed. AI must not be used to fabricate data, manipulate results, or create misleading scientific evidence.

AI-generated or AI-assisted images may be accepted only when their use is relevant, ethical, transparent, and clearly described in the manuscript.

Confidentiality

Authors, reviewers, and editors must not upload confidential, sensitive, personal, institutional, unpublished, or third-party materials to AI tools unless they have proper authorization and adequate data protection guarantees.

Use by Reviewers and Editors

Reviewers and editors must preserve the confidentiality of unpublished manuscripts. They must not upload manuscripts, supplementary files, review reports, author information, or unpublished data to external AI tools that may store, retain, process, or reuse such content.

Peer review reports and editorial decisions must reflect the reviewer’s or editor’s own expert judgment. AI must not replace scientific, ethical, or editorial responsibility.

Recommended Disclosure Statement

Authors may use the following model:

The authors declare that they used [tool name], [version/model or date of access], developed by [company/platform], for [describe purpose, such as language editing, translation, text organization, data analysis support, code generation, or figure creation]. All AI-assisted content was reviewed, verified, and approved by the authors, who take full responsibility for the accuracy, originality, integrity, and ethical compliance of the manuscript.

Statement When AI Was Not Used

When required by the journal, authors may state:

The authors declare that no generative artificial intelligence tools or large language models were used in the preparation, analysis, writing, review, or editing of this manuscript.

Non-Compliance

Undisclosed, inappropriate, misleading, or unethical use of AI may result in a request for clarification, manuscript correction, rejection, publication of a correction, expression of concern, or retraction, depending on the stage and severity of the case.

Tudor Journals allows the responsible use of artificial intelligence as a support tool in scientific communication. However, AI use must always be transparent, declared when relevant, carefully reviewed by the authors, and consistent with academic integrity, research ethics, confidentiality, and editorial responsibility.